The Port State Control Concentrated Inspection Campaign (PSC CIC) 2025 runs from 1 September to 30 November and focuses exclusively on ballast water management. Below is a clear overview and best practices to ensure compliance and avoid detentions during PSC inspections.
What Is the PSC CIC 2025?
A Concentrated Inspection Campaign (CIC) is an annual initiative by Port State Control authorities (Paris and Tokyo MoUs) to target inspections on a specific topic. In 2025, the focus is on ballast water management (BWM) to protect the marine environment and ensure safe vessel operations.
Key Ballast Water Management Requirements
- IMO Convention Compliance: Adhere to the Ballast Water Management Convention and any local implementing regulations.
- Regular Maintenance: Carry out scheduled inspections and servicing of the BWMS to maintain operational readiness.
- Crew Training: Provide dedicated training for officers and crew on BWM procedures, record‑keeping, and contingency measures.
Ballast Water Record Book
The ballast water record book is the centerpiece of CIC inspections:
- Complete Entries: Log every ballast operation—intake, transfer, discharge—with date, time, location and volume.
- Approved System Proof: If using an electronic record book, keep the flag Administration’s approval letter on board.
- Data Consistency: Ensure entries match BWMS logs and actual ballast operations observed by inspectors.
Ballast Water Treatment System (BWMS)
Your BWMS must be monitored and managed effectively:
- Report Malfunctions: Immediately inform PSC authorities of any system malfunction and record it in the ballast water record book.
- Contingency Actions: Follow approved alternative procedures when the BWMS is offline (e.g., temporary storage or chemical treatment).
- Maintenance Logs: Document all repairs, replaced components and post‑repair performance checks.
Ballast Water Management Plan (BWMP)
The BWMP should be fully integrated into your Safety Management System:
- Up‑to‑Date Details: Include treatment methods, designated ports, responsible personnel and key procedures.
- Clear Procedures: Provide step‑by‑step instructions for ballast operations, emergency response and BWMS coordination.
- Internal Audits: Conduct periodic reviews to validate the plan’s effectiveness and implement updates per IMO amendments.
Recommendations for Shipowners and Crew
- Pre‑Inspection Checklist: Use detailed checklists to prepare for PSC visits and verify all documents and systems.
- Ongoing Training: Hold regular drills and refresher courses on BWM protocols and BWMS operation.
- SMS Integration: Incorporate PSC findings and statistics into your annual management review to drive continuous improvement.
Useful Resources
- IMO Ballast Water Management Convention: Official text and guidance documents.
- Flag State Guidelines: National regulations and PSC MoU circulars.
- Online Tools: Checklists and FAQs from industry platforms to streamline compliance efforts.
Ensure your vessel and crew are fully prepared for the PSC CIC 2025: effective ballast water management is essential for safe, compliant and environmentally responsible operations.
